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The first step to creating a work plan is to choose
an occupation. Click here for
a list of occupations in the OSP database.
Look through the list to find your occupation(s) of choice and write down the
occupation title(s) and the NOC code(s) for future reference.
The quickest way to create a work plan is to enter the 4-digit NOC code for the
occupation that best matches your work placement (see option "A" below). You can
also search for an occupation by using keywords (see option "B" below) or
NOC listings (see option "C" below) but this will require more steps
A : Search using 4-digit NOC code
Enter the 4-digit NOC code for your occupation, then click the “Next” button.
On the following screen, you will see a description of the occupation and you can
start building your work plan.
or
B : Search using keyword(s)
Type in a keywords such as “clerk” or “operator”. On the following screen,
occupations that contain this keyword(s) or these keywords in their occupation title
or description will be listed. You will then select an occupation from this list
that best matches your work placement.
There may be instances in which your keyword search does not produce the expected results. For example, if you type in the keywords “education assistant,” your search will produce the occupation of “Dental Assistant”. This is because the words “education” and “assistant” are in the occupation title and the description for Dental Assistants. However, a search for “teacher” will produce the occupation of "Elementary and Secondary School Teacher Assistants". Similarly, a search for “secretary” does not produce any results but a search for “clerk” will result in a list of a number of occupations.
If your search results are not satisfactory, click here for a list of occupations in the OSP Database. Once you have found the title for your occupation or the NOC code, you can click “Back” and conduct a more targeted search.
or
C : Search using NOC listings
This search is helpful if you have just a general idea of the kind of occupation you are interested in (i.e. “Clerical Occupations”) or if you would like to view similar occupations. You will be moving from general categories of occupations (i.e. “Major Groups” that have 2-digit NOC codes) to the categories of similar occupations (i.e. “Minor Groups” that have 3-digit codes) and then finally to the specific occupation (i.e. an individual occupation that has a 4-digit code).
- Select one of the listings in the “Major Group” window, then click on the “Next” button.
- On the following screen, select one of the listings in the “Minor Group” window, then click the “Next” button.
- Select the best match from the “Occupation” list and click “Next”.
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You have searched for an occupation using one or more keywords.
The results of your search are displayed in the middle of
the screen. To see the description for a particular occupation,
click on its title; the description will appear in the Occupation
Description box.
When you have selected the correct occupation, click “Next”.
To try a different search, click “Back”.
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The NOC occupation that you have chosen now appears at
the top of your screen with its corresponding description.
At this stage, you will select the skills and tasks that
will be added to your work plan. You can start either with
a standard work plan or with a custom work plan.
Standard work plan
If you select a standard work plan, skills
that are most important for your occupation are selected
for you. This is the fastest way to build your work plan.
The selection of skills is based on the research on essential
skills done by Human Resource and Skills Development Canada (HRSDC). Click here to learn more about
the research on Essential Skills.
Custom work plan
If you select a custom work plan, you may choose the
skills that you would like to include in your work plan.
Regardless of which option you choose, you will have the chance
to add or remove tasks and skills as you build your work plan.
Once you have selected the type of work plan (standard
or custom) that you wish to create, click “Next”.
If you would like to change the occupation, click “Back”.
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Choose Skills
You have chosen to create a custom work plan. On this screen, you will choose
the skills that you would like to include in your plan. The most important Essential Skills
for your occupation are displayed at the beginning and they already have a check
mark beside them. These have been automatically selected just to help you get
started but you do not have to include these skills in your work plan! You and/or
your employer may want to focus on different skills. After you meet with your employer
and teacher or job developer, you can always go back and add or delete skills as necessary.
Remember to consult with your teacher or job developer when making any changes to your
work plan.
Other skills are also displayed but do not have a check mark beside them. However,
you may also decide to include some of these skills in your OSP Work Plan.
To add a skill to your work plan, click on the box next to that skill, adding a check mark;
to remove a skill, delete the check mark from its box. When you have made your choices, click “Next”.
When you create your OSP Work Plan, select the skills that you want to pay particular attention to.
Focus on a few skills at a time and then select the tasks that you will likely have an opportunity to
perform. You can always add more skills and more tasks at a later date. If you have special needs,
your cooperative education teacher or job developer can assist you and your employer in planning
any supports that may be necessary to enable you to perform the tasks on which you will be assessed
in the work plan.
Remember that the Ontario Skills Passport focuses on the transferable skills that a learner or
job seeker can take from job to job, sector to sector and school to work. The OSP work plan is not
a comprehensive job description. In other words, it is not a complete list of everything that you
may do at your particular job.
TIP : To help to keep the work plan manageable for you and your employer, focus on a few skills
you really want to develop/demonstrate. Celebrate your successes along the way!
If you prefer to create a standard work plan, click “Back”.
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Choose Tasks
You will now see a list of tasks under each skill you selected. You will notice that there is a check
mark in the box beside each task. The tasks have been automatically selected just to help you get started
but you do not have to include all these tasks in your work plan!
Read through the list of tasks so that you are familiar with the kinds of tasks that workers in this occupation
may be asked to perform. Then with the help of your cooperative education teacher or job developer you can
delete any tasks that may not be appropriate or that you may not have the chance to demonstrate in your
particular workplace. To remove a task, click on the box next to the task you want to delete.
If you change your mind and want to add the task back into your work plan, simply click on the box again
and the check mark will reappear.
Please also note that each task has its skill level displayed after it. Click
here to learn more about skill levels.
After you have made your selections, click “Next” to view your work plan or to go back a step, click “Back”.
If you would like to add different tasks to your work plan either from the same occupation or from a different
occupation, click “Add Tasks” at the bottom of your screen.
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Search for More
Tasks
There are three ways to search for more tasks. Please read
the selections below to find the one that is right for your work
plan.
Choose more tasks under (name of occupation you
already selected)
A good place to start your search is in the occupation
you have already selected. For example, if you have started
to create a work plan for NOC 1411 (General Office Clerks)
and feel you want more tasks in your work plan, click on the
first option on this page.
or
Choose more tasks from similar occupations
If you would like to find tasks in occupations that are
related to the occupation you have chosen, then you can broaden
your search by selecting “Choose more tasks from similar occupations”.
or
Search entire database for more tasks
This is an even broader search that allows you to search using keyword(s) or
a NOC code. For example, you may have started to create a work
plan for NOC 1411 (General Office Clerks) but you know that you
will also be performing customer service types of tasks at your
workplace. You could type in “customer service” and the next
screen will list occupations that have this keyword either in
the occupational title or description.
If your keyword search is not producing the results you want,
you can click on the “List of occupations in OSP Database” to
find the appropriate occupation title or NOC code.
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Add Tasks (1)
Choose a skill from the menu, then click the “Next” button.
On the following screen, you will see a list of tasks sorted by
skill and skill level. When you see a task that you would like
to add to your work plan, click on the box next to the task in
the “Add to Work Plan” column. To remove a task, click on the
box again and the check mark will be deleted.
Once you are satisfied with the tasks you have added,
click “Add Tasks to Work Plan”. This takes you back to the tasks
list, where your newly added tasks will be displayed.
If you would like to try a different way to add tasks,
click “Back”.
If you would like to return to your task list without adding
any tasks, click “Return to Work Plan Without Adding”.
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Add Tasks (2 and 3)
Your search produced a list of occupations. Click on the
title of the occupation if you would like to see a description
of the occupation. Then select one or more occupations and
click “Next”.
On the following screen, choose one skill from the list
and the skill level(s). Click on the “Next” button to view a
list of tasks.
To add a task to your work plan, place a check mark in the
box next to its description. Once you have finished adding
tasks, click “Add Tasks to Work Plan” to return to your task
list. To cancel adding any tasks, click
on “Return to Work Plan Without Adding”.
If you would like to try a different kind of search,
click “Back”.
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Personalize Your
Work Plan
The information you enter here will appear on your printed
work plan. It is not saved on the Ontario Skills Passport
website.
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Review Your Work
Plan
At this point you have a final chance to review your
work plan before saving and/or printing it.
If you would like to make any more changes to your plan,
click “Back”.
When you are reviewing your work plan, you will see that it includes an “Other Tasks (optional)” section. After you have saved the work plan, there are two types of additional tasks that can be inserted into the “Other Tasks” section of the OSP Work Plan.
- Tasks which are listed in HRSDC’s Essential Skills Profiles but have not yet been
added to the OSP database can be included in the “Other Tasks”
section of the work plan. For example, HRSDC has been
developing complexity rating scales for critical thinking,
continuous learning and working with others.
Once the skill levels for these Essential Skills are defined,
and occupation-specific tasks are identified by skill and skill
level, this information will be added to the OSP database.
There is no complexity rating scale for significant use of
memory so occupation-specific tasks will not be assigned
a skill level. In the meantime, if you would like to add
tasks associated with skills that are not yet in the OSP
database, copy the task from HRSDC’s Essential
Skills Profiles and then paste it into the "Other Tasks"
section of the work plan. The particular skill can be
included in brackets with no reference to a specific skill
level. Here’s an example of how a task associated with the
skill “Significant Use of Memory” can be added to a work plan:
Other Tasks (optional)
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Task Performed
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Check if
Demonstrated
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remember the names and faces of repeat clients and recall details of events in which co-ordination was flawed, to avoid similar situations in the future. (Significant Use of Memory)
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- Tasks that an employer identifies as being relevant to the work placement which are not part of the OSP database or the Essential Skills Research can also be inserted into the “Other Tasks” section of the work plan; however, no skill or skill level should be assigned to these types of “customized” tasks.
Please keep in mind that the “Other Tasks” section of the work plan is optional and you may not have any tasks to add to this section right now. However, your employer may identify some tasks that are “customized” to your workplace. It is a good idea to refrain from making any entries into the “Other Tasks” section until after you have had discussions with both your employer and your cooperative education teacher or job developer.
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Saving and Printing a Work Plan
Please note that it is not possible to save work plans
to a central server at the Ministry of Education because of
the privacy issues involved with the saving and storing of
personal information. You can save an OSP Work Plan on your
computer as a Word or WordPerfect document and make changes;
however, you will need to go back to the website and start
over again if you want to add other skills or tasks from the
OSP database to the original work plan.
You have three options for saving and/or printing a work plan :
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Click on “Save Work Plan in Word” if you would like to save the work plan on your computer as a MS Word document. A “File Download” message will appear on your screen which asks “Do you want to open or save this file?” Click on the “Save” button. Now you will see a “Save As” message on your screen. Decide where you want to save your file on your computer (“My Documents”, “A” drive, etc.) and then type in a file name (i.e. JDoeWorkPlanFeb1.05) and click on “OK”.
Once you have saved the work plan, it becomes a “real” document and you can change the margins, add/delete rows, etc. just like you would in any MS Word document.
Click here for tips on formatting and printing your work plan.
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Click on “Save Work Plan in WordPerfect” if you would like to save the work plan on your computer as a WordPerfect document. A “File Download” message will appear on your screen which asks “Do you want to open or save this file?” Click on the “Save” button. You will now see a “Save As” message on your screen. Decide where you want to save your file on your computer (“My Documents”, “A” drive, etc.) and then type in a file name (i.e. JDoeWorkPlanDec.11.04) and click on “OK”.
Once you have saved the work plan, it becomes a “real” document and you can change the margins, add/delete rows, etc. just like you would in any WordPerfect document. Please note that the first time you make changes to your saved work plan, a “Save Format” message will appear which asks if you want to resave the document as a WordPerfect, RTF (Rich Text Format), etc. Save your work plan again as a “WordPerfect” document and click on “OK.”
Click here for tips on formatting and printing your work plan.
- Click on “Print Work Plan” to print your work plan on a PDF template. Please note that if you choose this option, you cannot save this PDF version of the work plan on your computer. You can, however, format the page, set the page size, etc. before you print it. If you have older versions of Word or WordPerfect, this may be the best option for the formatting of your work plan.
If you do not have Adobe Acrobat Reader or you require an updated version,
click on the Adobe symbol on the page. This will take you to the Adobe Website
where the latest version can downloaded. Please note that in some environments,
administrative rights are required to download any software. Speak to your system
support resource if you encounter any difficulty downloading Adobe Acrobat.
IMPORTANT NOTE : The “Print Work Plan” (option 3) only allows you to print the
work plan. If you have an older version of Word (i.e. the version that is part of
MS Office 95) or an older version of WordPerfect, then the “Print Work Plan” option
is probably your best choice for the formatting of your work plan.
Click here for Browser and Software Requirements.
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The following section provide tips on formatting and printing your work plan to help you create a professional-looking work plan that you are proud to present to an employer and add to your portfolio:
- Adding Rows to the “Other Tasks” section– Here are two different ways to create additional rows:
(1) Click on the last row in the section and click on the “Tab” button until you see an additional row appear. “Copy” a check box from the “Check if Demonstrated” column and then “Paste” it into the new column you have created.
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(2) Select and highlight the last row and click Copy (Ctrl +C) and then Paste (Ctrl + V).
- Deleting Rows - To delete a “task row” from your work plan, highlight the row you
would like to delete. Go to the main menu and select “Table.” Now select “Delete” from the
pull down menu and then click on “Rows.”
- Typing in the “Other Tasks” section - Check that the font style is set on” Times Roman” or whichever font appears in the rest of your document.
- Lines that do not appear in WordPerfect versions 10 and earlier - There is a glitch in the WordPerfect software that occurs when text is converted from Rich Text Format to a WordPerfect document. In some cases, you may find that text box lines do not appear on your computer screen. However, the lines will appear on your printed document.
- Use “Print Preview” to check your work plan before you print - After you are satisfied with any changes you have made, go to the “File” menu and click on “Print Preview”. This allows you to view the work plan before printing it. For example, you may find that there is only a little information (i.e. the Employer Signature and Date) on the last page so you could delete the spaces between the other sections or adjust the margins so that the entire “Employer Information” section can print out together.
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Finish Your Work
Plan
Here you can choose to end your session, or you can begin
again to create a new work plan.
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Search the OSP
Database
To find out how skills are used in the workplace, you may
conduct a search of the OSP database. Your search will result
in a list of tasks by skill and skill level for the occupation(s)
that you choose.
1. The first step to conducting your search is to choose one
skill from the list of skills. Click
here to learn more about the skills in the OSP database.
2. Choose the skill level(s) that you wish to include
in your search. To view all skill levels, select them
one by one. Click here to learn
more about skill levels.
3. Enter the NOC code or one or more keywords such as “clerk”.
Click here for a
list of NOC codes and occupations in the OSP database.
Tips for keyword searches
When searching by keyword, you may need to make
several attempts using different words. For example,
a search for “tourism” will yield one
result, but a search for “travel” will
produce numerous occupations.
NOC codes
NOC codes are broken down into three groups: the four-digit codes refer to individual occupations, the three-digit codes refer to the minor groups and the two-digit codes refer to the major groups of occupations. You can enter the two-digit or three-digit codes if you do not know the four-digit code of a particular occupation or if you wish to see what similar occupations you might want to choose from. Click here for more information about NOC codes.
Click here to learn more
about occupations in the OSP database.
Click “Next” to view your search results.
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View Search Results
- Occupation
You have searched for tasks using the NOC code or one or more
keywords. The keyword used in your search appears in the
description of more than one occupation. Please select the
occupation(s) you wish to include in the search.
Click “Next” to view your search results. The tasks are then
listed by NOC code, skill and skill level. If your search
yielded a large number of tasks, the number of pages will be
listed at the top and the bottom (i.e. If your search yielded
three pages of tasks, you will see the numbers 1, 2, 3 at the top
and the bottom of the page). If you want to print the entire
table of results, you must click on "All" button before printing
it.
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